Meeting Minutes from December 11, 2023 

Attended: April Percy, Greg Hall, Jillian Hall, Andrew Winter, Chase Favalon, Tyler  Byrd, Kathy Davis, Kent Davis & Jason Popiel 

Meeting called to order: 7:03 p.m. 

Meeting Minutes for November 13, 2023: 

  • No comments, minutes approved (1st Winter 2nd Favalon) unanimously. Treasurer’s Report provided by Kent Davis:  
  • Credit cards on hold until missing receipts are obtained. Andrew said he had most of  them and will take care of it.  
  • Treasures report approved (1st Winter 2nd Percy) unanimously. Music Director’s Report: 
  • MS Concert at HS on Wednesday. Disney meeting after concert. Florida Trip Update provided by April Percy: 
  • April said Shoneys will give a discount if gratity provided, changed time to 10:15. If  too busy they could split the buses to another location.  
  • Tickets obtained, food ready. Ready to go. 
  • Nurse request denied. Aprils plan to promise a parent who is also a nurse a  complimentary trip but she cant distribute meds. Some parents have been trained by  the school nurse to distribute meds, and the nurse/parent will attend for any other  issues. Motion to pay the $960for the parent/nurse trip approved (1st Percy 2nd Kent  Davis) approved unanimously. 
  • Winter would like to revisit adding $1100 to the trip costs to add an official nurse next  trip. Lets see how it goes first. Would have to go through board of education. • One student dropped out of trip, one joined. Motion to refund drop out for $630 (1st Popiel, 2nd Kathy Davis) approved unanimously. 
  • Ratio of adults to kids is about 1:4, Chaperones is 1:6 

Fundraisers provided by April Percy: 

  • Concessions has problem finding volunteers. April explained captains process.  • Boyers Greenhouse fundraiser proposed mid-April by selling vouchers for flats, etc.  Works like girl scout fundraiser.  
  • Final numbers from Basket Auction were verbally discussed, written statement will  be provided next meeting.  

Old Business: 

  • Walkie talkies brought up by Popiel. Winter mentioned they already have some and  brought them out. Popiel to take home and test.

New Business: 

  • Long discussion on indoor funding issues. Byrd provided budget. An executive  meeting may be warranted to discuss emergency funding. Suggested that Byrd start  a go-fund me account. Need about $5500 in fundraising to continue. Includes dues  totaling $6,000 and $1500 from CMA. Options in cuts discussed, like buying a used  tarp. 
  • April Percy is nominated to be VP. (1st by Jason, 2nd by Kathy), approved  unanimously.  

Meeting Adjourned: Meeting adjourned at 9:10 p.m. (1st Popiel 2nd Jillian Hall) Next Meeting: January 22, 2024