Attendance:  Mr. Carasea, Jeff and Kim Schreiber, Tricia Scott, Patty Arko, Janet Jenkins, Lora and Joe Fetzer, Barbara and Mark Vasil, Kathy Kindall, Nancy Eaken, Crystal James, Glenda Hodges, Sylvia Anderson, Sue Newport, Dave Robbins, Michelle Cox.

Meeting was called to order by President Jeff Schreiber.  Jeff read the meeting minutes from 6/8/09.  Dave Robbins motioned to accept minutes - Lora Fetzer seconded. 

Per agenda:

FINANCIAL REPORT

Treasurer Kathy Kindall read her report, which included transactions through July 1, 2009.

Kathy reported that the MA’s first “Rally in the Ally” fund raiser made a net profit of $513.51.

Jeff Schreiber motioned to accept report – Lora Fetzer seconded.

OLD BUSINESS

Mr. Carasea verified all upcoming event dates on the agenda. 

UPCOMING EVENTS/FUND RAISERS

Sweet Corn Festival - A discussion was held about the food and drinks to be sold at the festival.

Volunteers to meet after the general meeting to discuss details. 

Auctions – Jeff Schreiber proposed Auctions,  Live and Online, as new fund raisers.  He stated that the auctions could be an alternate fund raiser to many of the smaller ones currently held each year.  He reported that Laura Icardi attended the last Executive Meeting and presented details as to how these auctions could be produced. 

It was suggested that students and parents could solicit auction items from people they know, places of business that they frequent, from employers as well as getting alumni involved.

Four committees would be needed: 1) Solicitation,  2) Online Auction Coordinator (taking pictures of items, placing online, etc.), 3) Shipping (items to winners, 4) Live Auction Coordinator.

 A discussion was held as to when the auctions should be held – before Christmas?  March 20 in conjunction with the Dinner/Dance?

After further discussion, a vote was taken to decide if the auctions should even be held.  The vote passed to have the auctions; date to be finalized.

Mr. Carasea suggested that the live auction be held first to see how successful it is, and then hold the online auction afterward.  Discussion was held and all in attendance agreed.  Once the live auction is held, an evaluation will be taken to see if the online auction will take place and which remaining items could be used.

Further planning is needed to determine who will be the coordinators of the four committees referenced above. 

County Fair – Aug. 2-9, set up Aug. 1

Crystal James and Michelle Cox made parent phone calls for volunteers.  Phone calls have been successful, with many days full.  Sign-ups at the last MA meeting netted a lot of parents volunteering early this year.

Kathy Kindall will buy admission tickets for the volunteers and will begin mailing them.

Spaghetti Dinner - further dinners are on hold.

Buehler’s Fund Raiser – Crystal James reported that this first-time fund raiser went well; the net profit was $112.50 from food sales; a net profit of $53.25 was made from the customer “donation” can - this money will be placed in the Uniform Fund.

Rally In The Alley - Jeff Schreiber prepared and presented a three-page summary.  This summary will be attached to these meeting minutes.

Great Lakes Scrip Card -  A flyer will be prepared and presented to parents at a future date.

Donuts – Beginning this Fall, Krispy Kream donuts will be sold during the 4^th quarter and after the football games, on both the home and away sides of the stadium.

New Band Uniforms – Kim Schreiber presented.  The uniforms can be worn in three styles;  mock-ups will be completed soon; sample uniforms should arrive by the end of July for the band committee to review.

Band uniforms will be ordered in January 2010 for next year’s band season.

Cavalcade Update – The parent and alumni mailings were sent; ad and trophy sales are coming in;  the Cavalcade committee has everything under control to date.

Parent phone calls requesting volunteer help will be made in early August by Lynette Broggini and Michelle Cox.

NEW BUSINESS – the Peanut Packing night will be held July 29 during the 6-8:30 pm band practice.

Next Meeting – Monday, August 10, at 7 pm in the band room.

Meeting adjourned at 8:30 p.m. Sue Newport motioned to end – Dave Robbins seconded.

Minutes prepared by Michelle Cox for Secretary Donna Ditch.