Cloverleaf Music Associates General Committee

Meeting Minutes August 10, 2020

Attended: Andrew Winter, Mark Winrod, Paula Winrod, Louise Reed, Dorcas Kish, Karen Gingrich, Matthew Strehle, Mark Glatzer, Tina Bundy, Sue Filak, Linda Drogell, Jennifer Bryant, Kevin Kellerman, Carmen Ethington, Kimberly Holderman

Meeting called to order: 1905

Meeting Minutes for July 13, 2020: 

  • Correction – add Mark Glatzer to attendance; correct date of minutes to July 13, 2020
  • Motion to approve Karen Gingrich; seconded Matthew Strehle; motion carried

Financial Report: 

  • Reviewed finance report: motion to approve Paula Winrod, seconded Matt Strehle; motion carried
  • No funds to be spent during this time due to uncertainty of fund raising

Music Director Report:

  • Officially wrapping up band camp this week. Next week schedule will be Monday thru Thursday 1500-1700
  • Student will need to wear masks when not actively playing instrument; maintain social distance whenever possible. Continue to follow the recommendations of MCHD, Colorado study, ODH to minimize risk.
  • First football game is next week – many unknowns regarding procedures; first home game in two weeks
  • Adult sibling and parent of band student tested +COVID – one student and friend are currently quarantined; another student self reported symptoms, quarantined, -COVD
  • Pay to play must be done via online payment system
  • Will need to replicate instrument mask covers for middle school, wind ensemble and concert band
  • Keeping expenses low; will need to pay for second half of drill, uniform cleaning
  • Picture day is next Wednesday – individual head shots; collage will be created for “group” photo
  • HS bands – will report to gymnasium and grouped for class as space allows
  • MS bands will be practicing in gymnasium with choir; teach theory concepts together, work on musical pieces together

Fundraisers:

    • Marching Band trip 2021 – cancelled for January; possibly reschedule for spring break or end of school year
  • Cheese and sausage fundraiser started; forms due on September 8
  • Band swag store set up by Jennifer Bryant – t-shirts, signs, drinkware; fund raising time frame extended until 9/4
  • Medina County Fair – cancelled; deposit will rollover until next year; all ticket money refunded; able to return all food stuffs except peanuts which have been sold to various interested parties
  • Band auction on hold – TLC is suspending all rentals; move auction to spring tentatively

Old Business:

  • Need volunteers for the Medina County Fair – please sign up in Charms
  •  

New Business:

  • School start up task force – buildings are all set up for social distancing; will need to wear masks at all times; no lockers; sanitizing stations set up
  • HS will not see teachers every day/all day
  • BOE approved proposals from each school (CES, CMS, CHS)

Meeting adjourned – motion to adjourn Karen Gingrich; seconded Paula Winrod motion carried; 2010

Next Meeting – September 14, 2020